Introduction to Veriflow’s Privacy Commitment

At Veriflow, we prioritize safeguarding your personal data in our notary services platform. Our privacy practices are designed to support transparency and trust, ensuring that your information is handled with care and integrity.

We collect information necessary to facilitate secure and efficient notarization processes. This includes contact details, transaction records, and authentication data, all managed in compliance with applicable privacy laws.

Our platform employs advanced security measures to protect your data from unauthorized access, alteration, or disclosure. We regularly review our security protocols to adapt to emerging threats and maintain high standards of data protection.

Information Collection and Usage

Veriflow may collect personal information such as your name, email address, and phone number when you register or use our services. This data helps us verify your identity and provide a seamless notarization experience.

Usage data, including your interaction logs and device information, is collected to analyze service performance and improve user experience. We may also use cookies and similar technologies to personalize content and enhance security.

All collected data is stored securely and used solely for the purposes outlined in this policy, including legal compliance, service delivery, and customer support.

Data Sharing and Third Parties

We do not sell or rent your personal information to third parties. However, Veriflow may share data with trusted partners involved in notarization, compliance checks, or legal proceedings.

Third-party service providers may process data on our behalf under strict confidentiality agreements. These entities assist with hosting, data analysis, and security enhancements.

In cases where legal obligations require, we may disclose your data to government authorities or legal entities to comply with applicable laws or enforce our policies.

User Rights and Data Control

You have rights regarding your personal data, including access, correction, and deletion. Veriflow provides mechanisms to review and update your information through your account settings.

If you wish to withdraw consent or request data removal, please contact us through the available support channels. We will process such requests in accordance with legal requirements.

Our platform supports data portability and restricts processing in cases of dispute or legal concern, ensuring your control over your information remains protected.

Cookies and Tracking Technologies

Veriflow uses cookies to improve website functionality, analyze usage patterns, and provide personalized content. Cookies help us optimize the user experience on both desktop and mobile devices.

You can manage cookie preferences through your browser settings. Disabling cookies may limit some features but will not affect core functionalities.

Security Measures Implemented

Our security framework includes encryption, secure servers, and regular vulnerability assessments. We implement multi-layered protections to prevent data breaches and unauthorized access.

All sensitive transactions are protected by SSL/TLS protocols, and access to data is restricted to authorized personnel only.

We also conduct periodic staff training to ensure compliance with privacy standards and best practices in data handling.

Retention Periods and Data Disposal

Personal data is retained only as long as necessary to fulfill its intended purpose, comply with legal obligations, or resolve disputes. After expiration, data is securely deleted or anonymized.

We review our data retention policies regularly to ensure alignment with evolving legal and operational requirements.

Changes to Privacy Policy

Veriflow may update this privacy policy periodically to reflect changes in our practices or legal obligations. Significant modifications will be communicated via prominent notices on our platform.

It is your responsibility to review the policy regularly to stay informed about how we protect your data.

Legal Compliance and Dispute Resolution

Our privacy practices are designed to comply with applicable data protection laws in Japan and international standards. We cooperate with regulatory authorities and legal entities to resolve any privacy concerns.

Disputes related to data handling are addressed through appropriate channels, respecting your rights and our obligations under the law.

Contact and Support

For inquiries regarding your privacy rights or data management, please contact our support team via the official channels provided on our platform. We are committed to responding promptly and transparently.